Lodge By-Laws

I. Name and Affiliation of Lodge
A. The lodge shall be affiliated with the Mt. Diablo Silverado Council, Boy Scouts of America, and shall be under the supervision of the Boy Scout committee and the administrative authority of the Scout Executive.
B. The name of the lodge shall be Ut-In Sélica #58.
C. The totem of the lodge shall be the bear.
II. Election to Membership
A. The requirements for membership in this lodge are as stated in the current printing of the Order of the Arrow Handbook.
B. Procedure for the Ordeal shall be as stated in the Order of the Arrow Handbook and Administration Guide for the Ordeal.
C. All membership elections for Boy Scout Troops and Varsity Teams within a District must be coordinated with the election team of the Apanuc serving that district. The election should be conducted by members other than those of the unit wherein the elections being held.
III. Brotherhood Membership
Completion of Brotherhood membership shall be in accordance with the requirements in the current printing of the Order of the Arrow Handbook.
IV. The Vigil Honor
Attainment of the Vigil Honor shall be in accordance with the requirements in the current printing of the Order of the Arrow Handbook.
V. Chapters
The lodge shall be divided into Chapters herein referred to as Apanucs. Each Apanuc shall be aligned with a district(s), which shall serve and shall be represented by a name, totem, and color.
VI. Finances
A. All Order of the Arrow funds shall be handled through Mt. Diablo Silverado Council service center and go through all normal council accounting procedures. Lodge Operating Procedures will be followed for disbursements.
B. The Chief’s Council will set dues annually.
C. Dues will be collected annually, due January 1.
VII. Officers
A. The elected officers of this lodge shall be: Lodge Chief, Program Vice Chief, Northern Area Vice Chief, Southern Area Vice Chief, Lodge Secretary, and Lodge Treasurer. These elected officers must be under 21 years of age during the entire term of office and have paid the current years dues.
B. The Chief’s Council shall be composed of the elected Lodge Officers, the immediate past Lodge Chief, Apanuc Chiefs, Lodge Advisor, Apanuc Advisors, representatives of the Council Boy Scout Committee, and the Staff Advisor. Each elected youth officer, the imitated past Lodge Chief (if under the age of 21), each Apanuc Chief and each Standing Committee Chair will have one vote.
C. Lodge officers shall be elected at Fellowship. They will be trained at the LLD and will take office after being sworn in at the next Lodge Event (i.e. Ordeal, Banquet, ect).
D. No member shall serve more then two terms in the same office.
VIII. Amendments
Amendments to the lodge rules require a two-thirds majority vote by the Chief’s Council. Proposed amendments or rule changes must be published and distributed to the Chief’s Council at least 30 days prior to voting.

Lodge Procedures

I. Finances
A. Lodge Banquet
Near the end of September, the Lodge Treasurer shall work with the newly elected Treasurer to prepare the budget for the next year. The budget shall be due by the first Chief’s Council meeting and adopted at the December meeting. The budget year is January 1 to December 31.
B. Activity Budgets
All Lodge activities must have a preliminary budget submitted to the Lodge Treasurer three weeks prior to the activity. No funds shall be disbursed until this preliminary budget has been received. A final budget showing actual costs must be submitted to the treasurer within two weeks after the event.
C. Disbursements
1. All Order of the Arrow funds shall be handled through the Council Service Center and go through all the normal council accounting procedures. All funds drawn from the lodge custodial account must be handled through the Lodge Treasurer.
2. Budgeted or pre-approved expenses may be reimbursed by submitting a form located in the Guidebook to the Lodge Treasurer with attached receipts. Reimbursements may be approved by the Key- 3 of the Lodge. Checks are generated by the Council on the 1st and 15th of each month.
3. Should the Treasurer, for any reason, be unable to fulfill his duties, the Lodge Chief, with the approval of the Lodge Advisor, shall appoint a financial coordinator on a temporary basis.

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